Training is tracked in Excel: who took what, which certificate expires when, what it cost. Until someone asks who is allowed to drive the forklift today, or what training cost this year — and the searching begins. With Offiks.ai, every course is linked to the employee, with the certificate, expiry date and cost attached. The overview builds itself.
“Who is still allowed to drive the forklift? Let me find the right tab.”
“Jan’s VCA certificate expired last month. Nobody noticed.”
“What did training cost us this year? Give me a week.”
Training does get recorded. But the information is scattered across lists, mailboxes and invoices, so every simple question turns into a search. At Spuntini, just producing an accurate training report could take days.
Request, approval, attendance, certificate and cost: Offiks.ai puts everything on the employee’s record. No separate file any more, and whoever requests a course can see its status for themselves.
Offiks.ai knows when a certificate expires and sends a timely reminder to the employee and their manager. No more surprises during an audit, a customer inspection or an accident.
Offiks.ai shows by skill who has it and until when, and by department, year or course what it cost. No more pivot tables: the overview is accurate at any moment.
The gain isn’t in the registration itself. It is that every question about training has an answer, without anyone having to dig through a file first.
Need someone for the aerial lift, with a first-aid diploma or a specific certificate? You see at a glance who qualifies — and whose certificate expires soon.
Training costs per employee, department or year are ready without anyone adding up invoices. Useful for the budget — and for deciding whether a course was worth the money.
A training report for management, an audit or your annual social report is no longer days of work. The figures are already there; you just have to look at them.
Start with the courses and certificates required by law or by your customers — VCA, forklift, first aid, electrical safety. That is where a missed expiry date carries the biggest risk, and where you will notice the difference fastest. The other courses follow naturally.
The overview is only as good as what goes into it: the courses in your current spreadsheet need to be moved over once, and the cost needs to be recorded with each course. We do that migration together. Which skills you track is up to you — there is no fixed list you have to follow.
Bring your current spreadsheet. In half an hour we will show you what it looks like as an overview by employee, skill and cost — using your own courses as the example.
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