HR receives all kinds of things every day: a new bank account number, a sick note, a certificate, feedback and a new colleague. In this film you see how Sarah gets through her day with an HR agent that works alongside her: the agent prepares everything, Sarah decides.
“My bank account has changed, can you update it?”
“I left my sick note on your desk.”
“Which version of the feedback is the latest one?”
In HR, everything comes in by email, on paper, in loose documents and in the hallway. What needs to happen sits in a spreadsheet or in someone's head. Whoever needs something has to search first.
Sofie dictates her new bank account number to the HR agent. The agent checks the number and prepares the change; HR approves and the employee record is updated right away. David, who is ill, uploads a photo of his sick note: the absence is in the planning and his manager knows.
The training centre emails a first aid certificate. The agent reads it, adds it to the training register with the expiry date and schedules a reminder for the refresher itself. No certificate expires unnoticed.
The agent puts the feedback from manager and employee side by side, as preparation for the meeting, and everything stays confidential. One sentence to the agent is enough to start a new colleague's onboarding, with tasks for HR, IT and office.
You decide what the HR agent does and what always stays with HR. So less time goes to paperwork, and more to people.
They simply ask the agent, in their own words, by text, voice or photo, and get a confirmation right away.
Everything is ready to approve. Nothing is left lying around, and every document is in the right personnel file.
They are informed of an absence and get a confidential preparation for every feedback meeting.
Start with the request you get most often, such as sick notes or changes to personal details. That is where you save time fastest, and then you expand step by step.
HR always approves changes to payroll details itself. Passing them on to your payroll provider or payroll software is still a separate step today. We set up the HR agent's agreements together with you.
In half an hour we show you what your HR requests, documents and files look like in Offiks.ai, using your own examples.
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