A real estate developer receives emails, drawings, certificates and complaints every day, from brokers, architects, syndics and tenants. In this film you see how one company works with all of that on Offiks.ai: whatever comes in is processed automatically, and everyone has the right information at the right moment.
“That plot from the broker? Let me find the email.”
“Which lift drawing is the final one? There are three versions going around.”
“The syndic wants the technical file. Give me two days.”
Real estate development always involves many outside parties: brokers, architects, inspectors, syndics and tenants. What they deliver comes in by email, phone and loose files. Whoever needs something has to search first.
A broker emails a plot. A flow reads the email, puts the project in the right salesperson's portfolio, schedules a task and thanks the broker. The next morning everything is ready, with the plot's full history attached.
The architect uploads the lift drawing in the partner portal, with help from the agent. The drawing is filed under the right project, with all its details, and the project lead is notified. After handover, the syndic gets access too and simply asks the agent for the technical file.
A report of a broken boiler becomes a task for the technician overnight. On site he sees everything about the appliance, dictates his work order and adds photos. It all goes into the unit's file, and the invoice is created in accounting right away.
Everyone sees what they need, without searching or retyping. So the same team delivers more projects.
Every plot and every conversation is linked to the project. You walk into every visit prepared, and your dictated notes go into the file automatically.
One sentence to the agent, and a new colleague's onboarding is running: with tasks for HR, IT and safety.
The right figures per project and per phase, updated automatically from accounting. Visible only to those allowed to see them.
Start with the mailbox that receives the most requests, or with the portal for your most important partner. That is where you save time fastest, and your company brain grows along with it.
The film shows one company from start to finish. Some parts, such as the link with your accounting or the portal for syndics, we set up together with you, for your systems and partners.
In half an hour we show you what your projects, partners and files look like in Offiks.ai, using your own examples.
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