Who has already ordered two pairs of safety shoes this year? What size was Jan again? And how much has been spent so far? Workwear is often tracked in Excel and mailboxes — until nobody has an overview any more. With Offiks.ai, every employee starts the year with the same number of points. They order within their points, HR approves, and you can see at any moment who ordered what and how much budget is left.
“Has Ahmed already had a new winter jacket this year? Let me check the emails.”
“What shoe size was Sofie again? I’ll just order two.”
“The workwear budget has run out. In September.”
Each item of workwear doesn’t cost much. But without an overview, things get ordered twice, forgotten or overspent — and nobody can say afterwards where the budget went.
At the start of the year Offiks.ai gives every employee the same number of points — or a number per job role, if you prefer. Every item costs points, so everyone knows what they are entitled to and nobody needs to ask.
Employees choose their own items and sizes, on their phone too. Offiks.ai checks there are enough points and puts the request to HR. One click to approve, and the points are deducted straight away.
Offiks.ai shows who ordered what, by employee, department or item, and how much of the budget has been used. You choose your alerts: when the budget is nearly spent, when someone has used up their points or when a request has been waiting too long.
The gain isn’t in the ordering itself. It is that you know where you stand at any moment.
The full history per employee: which items, which sizes, when. No more duplicate orders, and when someone leaves you immediately see what needs to be returned.
Points and budget move together, per department and per year. You see early enough whether the budget will last — not only in the autumn.
Open requests, employees who haven’t ordered yet and departments that have nearly used their points: Offiks.ai lines it all up and notifies whoever it concerns.
Pick the department with the most workwear — often the shop floor or technical services. Define the items and their points, run it for one year and adjust. Once it works there, the other departments follow naturally.
You decide the number of points, the items and their point values — per job role or the same for everyone. Offiks.ai manages the requests, approvals and overview; how the order reaches your supplier, as a file or through an integration, is something we look at together.
In half an hour we will show you what the points system, the approval and the reporting look like — using your own items as the example.
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