Offiks.ai links every certificate, contract and report to the right property, monitors expiry dates and lets AI agents do the classifying and follow-up work. You approve. They do the rest.
Already live at Cibus Real Estate: 700+ properties, 35,000+ documents, 7 countries — implemented in 2 weeks.
Friday, 4.40 pm. Someone is looking for the inspection certificate for Residentie De Linde. Mailbox? Server? A former colleague’s folder? That kind of searching is exactly what a system should do.
EPCs, electrical inspections, asbestos certificates: a different date for every property, tracked in Excel — until someone is on holiday.
Which owner called about what, which contractor gave that quote: it is all in mailboxes — and it leaves with whoever leaves the office.
Tenant files full of personal data, scattered across folders. One audit or GDPR request means days of searching.
“With Offiks we are AI-ready: documents are structured, secured and linked to our ERP. Metadata adds context — and that makes smarter AI insights possible.”
Benoit Debruyne— COO Benelux, Cibus Real Estate (STO:CIBUS) · API integration with Oracle NetSuite
Also live in retail, installation, food, healthcare and government: 14 organisations, 5,200+ users, 0% churn since launch.
Every certificate, every contract and every agreement — linked to the right property, findable in seconds, monitored for expiry. That knowledge stays with the agency, even when employees leave.
GenAI recognises and classifies, RPA monitors deadlines, an agent compiles the tenant file — always the cheapest engine that can do the job. Predictable costs.
GDPR on tenant data, a full audit log, EU AI Act-ready from day one. Agents execute, you approve. Embedded in Microsoft 365 — no rip-and-replace.
Ten yes/no questions, five minutes. You get a personal report with your score and the three quickest wins for your agency — based on your answers, checked by a person.
Offiks.ai is a Belgian AI platform for document management at real estate agencies, syndics and property managers. It links certificates, contracts and reports to the right property, monitors expiry dates and lets AI agents do the classifying and follow-up work under human approval. The platform is live at Cibus Real Estate with 700+ properties and 35,000+ documents in 7 countries.
Yes, provided it is set up correctly. Offiks.ai structures tenant files with access rights, a full audit log and EU AI Act-ready control. The data stays within your own Microsoft 365 environment and agents always work under human approval.
At Cibus Real Estate the platform was live in 2 weeks. The standard approach: day 1 the document foundation, week 1 systems and people connected, month 1 the first workflow automated with agents under human supervision.
Yes. Cibus Real Estate connected Offiks.ai to Oracle NetSuite via an API. The platform is embedded in Microsoft 365 — no rip-and-replace of existing systems.
A new lease agreement is uploaded, the agent recognises the property, tenant and terms, tags and classifies the document, and a person approves with one click. The platform then monitors indexation and EPC expiry dates automatically. From 45 minutes of classifying and retyping to 5 minutes of approving per file.
Lease agreements, inspection certificates or property inventories — pick the workflow with the highest time cost and see the first ROI within 30 days. Meanwhile, your agency’s brain builds itself.