The same painstaking job every month: collecting cycling days by email or Excel, looking up distances, calculating, checking and passing it all on to payroll. With Offiks.ai, the system knows every employee’s commuting distance. At the end of the month they tick the days they cycled to work — and the report for payroll is ready.
“Could you send me your cycling days for last month? Payroll is waiting.”
“How many kilometres was it for Sofie again? Didn’t she move house?”
“Twenty emails, three Excel lists and one typo nobody notices.”
The allowance itself is simple. Collecting, recalculating and passing it on is the real work — and every month another chance of a mistake on someone’s payslip.
Offiks.ai keeps track of each employee’s commuting distance, together with the scheme that applies to them. If someone moves house, HR updates it once — from then on Offiks.ai calculates with the right distance.
At the end of the month Offiks.ai sends every cyclist a reminder. In a calendar they tick the days they cycled to work — on a computer or simply on their phone. No emails, no Excel.
Offiks.ai calculates the cycling days, kilometres and allowance per employee and puts everything in one overview. HR approves, and the report can go straight to payroll or your payroll provider.
The gain isn’t in the calculation. It is that nobody has to chase cycling days any more.
Offiks.ai sends the reminder and employees fill in their own days. HR no longer has to email, call or wait until everyone has replied.
The distance and the scheme are fixed per employee; Offiks.ai does the maths. No transposed digits, no outdated kilometres, no corrections afterwards.
One overview per month, per employee and per department — ready to pass on, and easy to find later if someone has a question about their payslip.
Enter your cyclists’ commuting distances once and compare the first month with what you used to calculate yourself. If the overview matches, you switch over — with no risk to the payslips.
Offiks.ai calculates according to the scheme you set up: the amount per kilometre and any caps are yours to define, in line with your sector agreement or company policy. How the report reaches your payroll provider — as a file or through an integration — is something we look at together.
In half an hour we will show you what the registration and the report look like — using your own scheme as the example.
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